Job Summary: Organizing and monitoring the administrative unit’s agenda, including correspondence, coordinating visits, and daily communications.
Responsibilities:
· Supervising all outgoing and incoming correspondence for all administrative units within the sector, documenting, recording, and archiving it in coordination with administrative assistants across different administrative units.
· Providing administrative and clerical support to the departments or executive individuals within the sector.
· Managing the schedule of meetings for the Head of Sector, overseeing them, recording meeting agendas and decisions, distributing them to relevant parties, and following up on their implementation.
· Managing travel requests for official assignments for sector employees and their scheduling, coordinating and archiving travel-related matters for managers, collecting all relevant data, retaining travel vouchers, and maintaining records.
· Handling requests for information related to the sector and providing it as quickly as possible.
· Preparing statistical reports about various administrative units within the sector in coordination with the officials of the relevant administrative units.
· Preparing and handling confidential and sensitive documents with integrity and diligence.
· Identifying high-priority issues and addressing them accordingly.
· Professionally handling verbal orders and making decisions based on them.
· Organizing and arranging activities for events and celebrations.
· Organizing and completing all office procedures.
· Coordinating committees and work teams and monitoring their progress.
· Following up on directives and instructions issued by the Head of Sector and relayed to the executive officials.
· Performing any tasks assigned by the direct supervisor within the scope of their expertise.
Job Details
| Posted Date: | 2024-07-28 |
| Job Location: | Qatar |
| Job Role: | Secretarial |
| Company Industry: | Non-profit Organization |
Preferred Candidate
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