- Administrative Assistant Role:
- Attending calls and assisting customers in their queries.
- Leading the visitors and guests to the meeting room as informed.
- Receiving and sending documents to concern division and vice versa.
- Prepare reservation label for meeting rooms as requested.
- Responsible in ordering office and pantry supplies, monitor stock level and availability at all times
- Looking after the office and coordinating with contractors for any damage/issues arise inside the office.
- Maintain records and monitor the division legal documents (CR, TL & Computer ID) valid at all times. Inform PRO for any document that requires renewal.
- Focal person and responsible to follow up, monitor and maintain tracker for Division Supply/Lease/Services Agreement for review, validation and approval from Division Heads to Legal as per Approval Hierarchy procedure. Using Apps4 Legal portal.
- Responsible in preparing PR/PO for Division Expense items in the system from receiving, scanning, uploading and issuance of PO.
- Checking the whereabout and reply on clarifications/queries to proceed with the approval as per the route
- Maintain scanned copies and records of Quotation, Invoices and PO's for reference and sharing to the concern team for payment process.
- Provide and reply on the queries from APSS and Division finance regarding Invoice and PO's submitted.
- Preparing Memo for all the documents for Chairman's office signature.
Job Details
| Posted Date: |
2024-03-11 |
| Job Location: |
Qatar - Doha |
| Job Role: |
Administration |
| Company Industry: |
Distribution, Supply Chain & Logistics |
| Monthly Salary: |
US $1,500 |
Preferred Candidate
| Career Level: |
Entry Level |
| Degree: |
Bachelor's degree |
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