Black & Grey HR is actively recruiting for a prominent landscaping company based in Abu Dhabi, UAE. Our client is seeking seeking a diligent Project Administrator to facilitate seamless coordination with project support and document control teams. Reporting directly to the Operation Manager, this role plays a pivotal part in ensuring the timely, precise, and safe execution of all assigned activities.
Responsibilities:
- Coordinate with project support and document control teams to ensure smooth project operations.
- Handle project documentation and administrative tasks efficiently.
- Provide direct assistance to managers in their daily administrative duties.
- Offer general support for project-related activities.
- Prepare monthly invoices accurately.
- Maintain records of incoming and outgoing correspondence related to projects.
- Facilitate coordination between different departments to compile data for tenders and ensure timely submission.
- Prepare quotations, new contracts, and renewals for Annual Maintenance Contracts (AMCs), and submit them to clients.
- Generate purchase orders and liaise with suppliers for coordination and delivery.
- Follow up on purchase orders and obtain necessary approvals and signatures.
- Coordinate with procurement and logistics teams for material delivery.
- Collaborate with the accounts department for monthly invoice processing.
- Generate sales orders and submit them to the finance team for invoicing.
- Organize and file acknowledged invoices for accounting reference.
- Manage document filing, including materials requisitions, local purchase orders, delivery notes, and quotations, both electronically and physically.
- Input material requisitions and local purchase orders into Microsoft Excel to maintain accurate records.
- Ensure a healthy and safe working environment in compliance with company policies and regulations.
Job Details
| Posted Date: | 2024-06-21 |
| Job Location: | United Arab Emirates - Abu Dhabi |
| Company Industry: | Construction & Building; Agriculture & Crop Production; Administration Support Services |
| Monthly Salary: | US $3,000 |
Preferred Candidate
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